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Privacy Policy
Effective Date: October 1, 2024
At Old Spruce Farms, we value your privacy and are committed to protecting your personal information. This Privacy Policy describes how we collect, use, disclose, and safeguard your data when you visit our website or engage with our services. By accessing or using our website, you agree to this Privacy Policy. Please read it carefully.
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1. Information We Collect
We collect personal information from you in several ways to provide and improve our services. This information may include:
a. Information You Provide Voluntarily
- Contact Information: Name, email address, phone number, mailing address.
- Event Details: Event type, event date, number of guests, vendor preferences, special requests.
- Billing Information: Payment method details (such as credit card information) used for booking services.
b. Automatically Collected Information
When you visit our website, we automatically collect certain non-personal information, including:
- Device Information: IP address, browser type, device type, operating system, and preferences.
- Usage Data: Pages you visit, time spent on each page, referring URLs, clickstream data.
- Cookies and Tracking Technologies: We use cookies, web beacons, and similar technologies to track your activities on our site (see Section 7 for more on cookies).
c. Information From Third Parties
We may also collect information from third-party services if you interact with them, such as social media accounts or booking platforms. This may include your username, profile data, or preferences shared through such platforms.
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2. How We Use Your Information
Old Spruce Farms uses your personal information for the following purposes:
- To Facilitate Event Booking: We process your personal and event-related information to reserve dates, coordinate with vendors, and finalize event details.
- To Communicate With You: We use your contact information to respond to inquiries, provide customer service, and send important notices regarding your event or our services.
- For Marketing and Promotions: With your consent, we may use your email to send newsletters, promotional offers, and event updates related to Old Spruce Farms.
- To Improve Our Website: We use non-personal data and website analytics to enhance user experience and monitor site performance.
- To Process Payments: We collect and securely transmit your payment information to process bookings and transactions.
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3. How We Share Your Information
We respect your privacy and do not sell your personal information. However, we may share your data with trusted third parties in the following circumstances:
- Service Providers: We may share your information with third-party vendors (such as payment processors, catering services, or event staff) as needed to fulfill the services you’ve requested.
- Legal Compliance: We may disclose your information if required by law, court order, or in response to valid legal requests from authorities.
- Business Transfers: In the event of a merger, sale, or acquisition, your data may be transferred to the new ownership entity.
Any third-party service provider that receives your personal information is contractually obligated to use your data solely for the purposes specified by Old Spruce Farms and must protect it by this Privacy Policy.
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4. Data Retention
We retain your personal information only for as long as is necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required by law. For example, we may retain billing information for accounting and tax reporting purposes.
If you wish to request the deletion of your personal information, you can contact us at [Insert Contact Email], and we will comply with applicable laws.
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5. Security Measures
We take your privacy seriously and implement the following measures to protect your personal data:
- Encryption: We use industry-standard encryption to protect sensitive information (such as payment details) during transmission.
- Access Controls: Access to your personal information is restricted to employees or service providers who require this data to perform their duties.
- Regular Audits: We regularly review our security practices and update our systems to protect against data breaches and unauthorized access.
However, no online system is 100% secure. While we strive to protect your data, we cannot guarantee its absolute security. Please contact us immediately if you suspect any unauthorized use of your data.
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6. Your Privacy Rights
Depending on your jurisdiction, you may have the following rights regarding your personal information:
- Access: Request access to the personal information we have collected about you.
- Correction: Request corrections to any inaccurate or incomplete information.
- Deletion: Request deletion of your personal information, subject to certain legal exceptions.
- Objection: Object to the processing of your personal data in specific contexts, such as for marketing purposes.
- Data Portability: Request that your personal data be transferred to another service provider.
To exercise these rights, please contact us at [Insert Contact Email]. We will respond to your request within a reasonable time frame in compliance with local laws.
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7. Cookies and Tracking Technologies
We use cookies and similar tracking technologies to collect information about your browsing behavior, including:
- Essential Cookies: These are necessary for the website’s functionality, such as enabling secure logins.
- Analytics Cookies: These collect information about how visitors use our site, helping us improve the user experience.
- Marketing Cookies: With your consent, these cookies track your browsing activity to deliver personalized content or advertisements.
You may modify your browser settings to disable cookies. However, please note that some features of our website may not function properly if cookies are disabled.
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8. Third-Party Links
Our website may contain links to external websites. Old Spruce Farms is not responsible for the privacy practices or content of third-party sites. We encourage you to review the privacy policies of those sites before providing any personal information.
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9. Children’s Privacy
Our services are not intended for individuals under the age of 18. We do not knowingly collect personal information from minors. If we become aware that a minor’s information has been collected without parental consent, we will take steps to delete it promptly.
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10. Changes to This Privacy Policy
Old Spruce Farms reserves the right to update this Privacy Policy at any time. Any changes will be posted on this page with an updated effective date. We encourage you to review this policy periodically to stay informed about how we are protecting your information.
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11. Contact Us
If you have any questions, concerns, or requests related to this Privacy Policy or our privacy practices, please contact us:
📱Phone: (614) 588-2188
📧Email: oldsprucefarmsevents@gmail.com
🚩Address: 9127 Long Rd, Ostrander, OH 43061
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